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The Materials Management function on Western Railway is vested with the 'Stores' department headed by the Principal Cheif Material Manager, who is the principal head of the department directly reporting to the General Manager. The PCMM is assisted by four SAG level officers designated as Chief Materials Manager.

The Stores department functions at three levels

Headquarters level

District level

Divisional level

Right To Information ACT - 2005 Section - 4 (1) (b)
Function Carried out by Stores Department:

                                                Information in reference to Section (iv) (b) of RTI ACT 2005





The particulars of its organization, functions and duties

·The Material Management Department (PCMM Office ) is responsible for the activities related to procurement of various types of material required for maintenance of various types of Rolling stock and other Assets of Western Railways.  This works includes procurement of material on timely basis and coordination with other department for the availability of material, arranging sale of various types of scrap materials

·The Principal Chief Material Manager, as Head of the Stores Department, is responsible to the General Manager for the efficient working of the Stores Department.  He is assisted by Officers in different grades at the Head Quarter office and in the Divisions including Area Officers where provided. ( click here for Organisation Chart) .


The powers and duties of its officers and employees

·The duties performed by Officers of the PCMM Office   (Link)


The procedure followed in the decision making process, including channels of supervision and accountability;

·   The procedure/norms set for discharge of functions are as per the provisions contained in various Stores codes/manuals.

·  The general procedural instructions are also reiterated/ issued from time to time. (click Rly Board’s site for Manuals),5,377



the norms set by it for the discharge of its functions

· In PCMM Office various instructions were issued from time to time as per instructions given by Railway Board.Same is being followed.


The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

·  The number of rules, regulations, instructions, codes, manuals, Acts, etc have already been published and in use by the railway employees for discharging their functions. The instructions/policy issued by Railway Board   is published on the Railway Board website.


 A statement of the categories of the documents that are held by it or under its control;

· The instructions/policy issued by Railway Board   is published on the Railway Board website. (Link:,1,304,366,508


the particulars of any arrangements that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof;

Not Applicable.


A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the  purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

Not Applicable.


A directory of its officers and employees;

(Link of directory)


The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

Pertains to Personal Dept.


The budget allocated to each of its agency, indicating the particulars of all plans , proposed expenditures and reports on disbursements made;

Not Applicable


The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Not Applicable


Particulars of recipients of concessions, permits or authorisations granted by it;

Not Applicable


Details in resect of the information, available to or held by it, reduced in an electronic form;

In Material Management Dept. all work related to Procurement and Sale is finalised Digitally.  Purchase Orders are available on IREPS site (


the particulars of facilities available to citizens for obtaining information, including working hours of a library or reading room, if maintained for public use.

Not Applicable


The names, designations and other particulars of the Public Information Officers’

Click for information.


Such other information as may be prescribed;


Stock Item Bill Form


           New Innovation 2022 -2023        
Third Party Inspection

TPI System has been rolled out on 07-Jun-2023 for inspection of Goods in 
Indian Railway

                                                           New Inauguration 2023 

Information related to Vendor Registration

                                   1]     Guidelines

                                   2]     FAQ related to Vendor Registration

                                   3]     Form for NSIC registered Firms

                                   4]     Form for Non-NSIC registered Firms

                                   5]     Vendor Data Form

                                   6]     Details of Trade Groups

                                   7]     Performa for Performance

                                   8]     Agencies for obtaining Digital Signature Certificate

                                   9]     Procedure for Vendor Registration/Renewal


Source : Western Railway CMS Team Last Reviewed : 04-07-2024  

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